BookestoClasses, tours and experiences
The 10 AM reformer class runs at eleven of twelve seats. That twelfth seat was your margin.
No card needed. We set up each new venue with you, and pricing is agreed before anything is charged.
The problem
Two o'clock on the day of the departure
You need to know who is on tonight’s safari, which hotel each of them is at, and what time the driver picks them up. That information is currently in three places: a booking system that knows names, a WhatsApp thread that knows hotels, and your head, which knows that the family of four asked to be collected last.
The studio version is a different shape and the same problem. Eleven booked, one waitlisted, one person cancelled at 9:40 AM and nobody was watching. The instructor walks in with a printed sheet that is forty minutes out of date and marks attendance with a pen.
Both versions end with the same question: whether the session runs at all when it is under its minimum, and how late you can decide.
Capability
In buildSet the timetable once
A session template holds the service, the seats, the length and the pattern, and creates dated sessions you can plan around. Terms group sessions into a course. Customers cannot book them online yet.
On a service sold by the seat, nobody can take the thirteenth seat in a class of twelve.
Capability
In buildTen-class packs and memberships
Credit packs, memberships and gift vouchers are in build. They sit on one balance and are redeemed at your desk, so the last credit in a pack cannot be spent twice. Customers cannot spend them online yet.
There is no rule yet that takes a credit for a late cancel.
Before the departure
Your seats, your count, your page
Deposits and prepay
WaitingA desert safari costs you the same whether four people show or six
Online card payments are not switched on yet, and your customers pay at the venue until then.
When they go live, you will be able to take full payment, or a part deposit with the balance on the day, and refund by how much notice you were given.
Saudi Arabia is a separate question: the payment provider we use is not available there, so a second provider is an open decision. Consumer law in Europe also limits what you may keep when you are the one who cancels. Signups from the EU, EEA and UK stay closed for now.
What is not here yet
In buildThere is no check-in list yet, and we would rather say so up front
The sessions screen shows the seats on each session, and online bookings do not count against them yet. It does not list who is coming. So there is no check-in, no way to mark a no-show on a class, and no questions at the door.
For a class or a tour, that is the difference between a screen and a tool. Tell us how you run your door, because it decides what comes first.
A minimum number to run with a decision deadline, and a driver list with pickup points and times, are not built either. If you run tours, those two and the check-in list are your whole daily work, and we would rather you knew now.
What we will not build
Your listings on tour sites stay where they are
We are not going to connect you to Viator, GetYourGuide or the many other sites a dedicated connector reaches. We would be a worse version of something you can already buy.
What we want to be is your direct booking page: your own page, your own prices, the confirmation and the customer record, with the tour sites left to whatever you already use.
If most of your bookings come from tour sites, we are not the right system for you yet.
Moving over
In buildWhat comes across
Your customer list and contact details import from a CSV. Your timetable and prices are set up with you, because a timetable is quick to rebuild and worth rebuilding correctly.
Outstanding class packs are what holds you in place, exactly as vouchers hold a salon. There is no file import for them, so we go through them with you when we set up your venue.
Attendance history does not come across. Most systems will not give it up in a usable shape.
Questions operators ask
Four straight answers
Can a customer move their own booking within my window?
Yes. The private link in their confirmation lets a customer move or cancel inside your notice rules. With no deposit, a late cancellation or a no-show costs your customer nothing.
Does the waitlist move up when somebody drops?
Not yet. You can see who is waiting on the Waitlist screen and add someone by hand. Automatic offers are not finished.
Can my instructor have their own login?
Yes. Invite them and give them a role. A rule that limits an instructor to their own classes is not something we promise today. If you need it, tell us.
Can I sell an escape room as a whole-venue booking with prices by group size?
Not with prices by group size. Those, and a reset gap between groups, are not built. Today that is priced as one fixed product.
You can check what we say
Every capability on this site carries a status that links to the row on our public roadmap saying the same thing. Anything still coming says what it is waiting on. Any figure we publish needs a source and a date.
If you want the plain list, the roadmap is the ledger.
The other five trades
Salons and barbershops
Your team, your chairs and your walk-ins on one calendar. Customers choose their stylist, colour notes stay with the client, and tips are recorded at the desk
Courts and clubs
Peak and off-peak prices, your courts on one calendar, and a booking page of your own
Clinics and treatment rooms
Bookings, intake forms and consent for aesthetic and wellness businesses. We are your diary, not your patient record. We cannot take a DHA or DOH licensed facility yet, and the page explains why
Detailing, pet grooming and rentals
Your bays on one calendar. Work stages, change orders and condition photos have no screen yet, and that page says so
Restaurants
Reservations, walk-ins and a floor map. Covers, turn times and pacing are still coming, and that page says so at the top
If you run a studio or a tour, talk to us
Customers cannot book sessions online yet, and the door side is not finished. Tell us how you run yours and we will tell you plainly whether Bookesto fits today.
No card needed. We set up each new venue with you, and pricing is agreed before anything is charged.